Privacy Policy

1. Introduction

This Privacy Policy explains how SEMINARS ("we," "us," or "our") collects, uses, stores, and protects your personal data when you visit our website at freeseminar.info and register for our educational webinar series, "Financial Literacy 2026: How to Manage Money Without Stress." SEMINARS is the data controller responsible for your personal data and is committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

Our registered address is 40 Devonshire Street, London, W1G 6QB, United Kingdom. If you have questions about how we handle your personal data, you can contact our privacy team at [email protected]. We encourage you to read this policy carefully to understand what information we gather and how we use it. By using our website or registering for our webinar, you acknowledge that you have read and understood this Privacy Policy.

2. What Data We Collect

We collect a limited set of personal data that is necessary to provide our educational webinar services and to maintain and improve our website. The categories of data we collect include:

• Name: Your full name, provided when you complete the webinar registration form or the contact form on our website.
• Email Address: Your email address, provided when you register for the webinar or send us a message through our contact form. This is used exclusively to send you webinar-related information.
• IP Address: Your Internet Protocol address is automatically collected when you visit our website. This is used for security purposes and to generate anonymized analytics.
• Cookies and Similar Technologies: Small data files placed on your device that help us understand how our website is used. Our Cookies Policy provides full details on the types of cookies we use.
• Usage Data: Information about how you interact with our website, including pages visited, time spent on pages, click patterns, and navigation paths. This data is collected through analytics tools in anonymized form.
• Device Information: Technical information about the device you use to access our website, including browser type and version, operating system, screen resolution, and language preferences.
• Message Content: If you use our contact form, we collect the content of your message so that we can respond appropriately to your inquiry.

We do not collect any special categories of personal data, such as information about your health, racial or ethnic origin, political opinions, religious beliefs, trade union membership, genetic data, biometric data, or sexual orientation.

3. How We Collect Data

We collect personal data through the following channels:

• Registration and Contact Forms: When you fill out the webinar registration form or the contact form on our website, you directly provide us with your name, email address, and any additional information you include in your message.
• Cookies: Our website uses essential cookies for functionality and analytics cookies to understand visitor behavior. Cookies are placed on your device only after you provide consent through our cookie consent banner. You may accept or reject non-essential cookies at any time.
• Analytics Tools: We use Google Analytics to collect anonymized usage data. Google Analytics uses cookies to track how visitors interact with our website. This data is processed in aggregate form and does not personally identify individual visitors. We have configured Google Analytics to anonymize IP addresses.
• Server Logs: Our web hosting infrastructure automatically records certain information in server logs when you access our website. This includes your IP address, the date and time of your visit, the pages you requested, and the referring URL. Server logs are retained for security and troubleshooting purposes.

4. Legal Basis for Processing (GDPR Article 6)

We process your personal data only when we have a valid legal basis under the UK GDPR. The specific legal bases we rely upon are:

• Consent (Article 6(1)(a)): When you submit the webinar registration form, you consent to us using your name and email address to send you webinar-related emails, including session details, access links, and follow-up materials. You also provide consent for non-essential cookies through our cookie consent banner. You may withdraw consent at any time by contacting us at [email protected].
• Legitimate Interest (Article 6(1)(f)): We rely on our legitimate interest to collect anonymized usage data and device information for the purpose of improving our website performance, understanding visitor navigation patterns, and ensuring the security of our platform. We have conducted a balancing test to confirm that these interests do not override your rights and freedoms.
• Contract Performance (Article 6(1)(b)): When you register for the webinar, processing your name and email address is necessary to deliver the service you requested, specifically to send you the webinar access link, session schedules, and related organizational information.

5. How We Use Your Data

We use the personal data we collect for the following specific purposes:

• Webinar Registration and Delivery: We use your name and email address to confirm your registration, send you the webinar access link approximately 24 hours before each session, and provide you with session dates, times, and any schedule changes.
• Responding to Inquiries: If you contact us through our contact form, we use your name, email, and message content to respond to your question or request.
• Website Analytics: We use anonymized usage data to understand how visitors interact with our website, identify areas for improvement, and measure the effectiveness of our content.
• Security and Fraud Prevention: We use IP addresses and server logs to detect and prevent unauthorized access, abuse, and other security threats.
• Legal Compliance: We may process your data when required to comply with a legal obligation, such as responding to a lawful request from a regulatory authority.

We do not use your personal data for automated decision-making or profiling. We do not send marketing emails beyond webinar-related communications. Your data is used strictly for the purposes described above.

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected. Our specific retention periods are as follows:

• Webinar Registration Data (name and email): Retained for 12 months following the completion of the webinar series. After this period, the data is permanently deleted from our systems.
• Contact Form Data (name, email, message): Retained for 2 years from the date of submission to allow us to address follow-up inquiries and maintain a record of communications.
• Analytics Cookies: Data collected through analytics cookies is retained for a maximum of 13 months. Cookie identifiers expire according to the durations specified in our Cookies Policy.
• Server Logs: Retained for 90 days for security and troubleshooting purposes, after which they are automatically purged.
• Cookie Consent Preferences: Your cookie consent choice is stored in your browser's local storage and persists until you clear your browser data or change your preferences.

When the retention period for any data type expires, we securely delete or anonymize the data so that it can no longer be associated with you.

7. Data Sharing

We do not sell, rent, lease, or trade your personal data to any third party. We share your data only with the following categories of service providers who assist us in operating our website and delivering the webinar:

• Hosting Providers: Our website is hosted by a professional hosting provider that stores and processes data on our behalf. They are contractually bound to process data only according to our instructions and to maintain appropriate security measures.
• Analytics Providers: We use Google Analytics to collect anonymized website usage statistics. Google processes this data under its own privacy policy and according to the data processing agreement we have in place with them.
• Email Service Providers: We may use an email service provider to send webinar registration confirmations and access links. These providers process email addresses on our behalf and are contractually required to use the data solely for delivering our communications.

All third-party service providers with whom we share data are bound by data processing agreements that require them to handle your information securely, process it only for specified purposes, and delete it when it is no longer needed. We may also disclose your personal data if required by law, court order, or a request from a regulatory authority.

8. International Data Transfers

Some of our third-party service providers, particularly analytics and email service providers, may be located outside the United Kingdom and the European Economic Area (EEA). When your personal data is transferred to countries that do not benefit from an adequacy decision by the UK Information Commissioner's Office (ICO), we ensure that appropriate safeguards are in place. These safeguards include the use of Standard Contractual Clauses (SCCs) approved by the European Commission, supplemented by additional security measures where necessary. We also verify that the receiving organization has implemented adequate technical and organizational measures to protect your data during and after the transfer.

9. Your Rights Under the UK GDPR

Under the UK GDPR (Articles 15 through 22), you have the following rights regarding your personal data:

• Right of Access (Article 15): You have the right to request a copy of the personal data we hold about you and to receive information about how it is processed.
• Right to Rectification (Article 16): If any personal data we hold about you is inaccurate or incomplete, you have the right to request correction without undue delay.
• Right to Erasure (Article 17): You have the right to request the deletion of your personal data when it is no longer necessary for the purpose for which it was collected, when you withdraw consent, or when the data has been processed unlawfully.
• Right to Restriction of Processing (Article 18): You may request that we limit how we process your data in certain circumstances, such as when you contest the accuracy of the data or when you object to processing based on legitimate interest.
• Right to Data Portability (Article 20): You have the right to receive the personal data you provided to us in a structured, commonly used, and machine-readable format, and to transmit that data to another controller.
• Right to Object (Article 21): You have the right to object to the processing of your personal data where we rely on legitimate interest as the legal basis. We will stop processing unless we can demonstrate compelling legitimate grounds that override your interests.
• Right to Withdraw Consent: Where we process your data based on your consent, you may withdraw that consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within one calendar month, as required by law. If your request is complex or we receive a large number of requests, we may extend this period by an additional two months, and we will inform you of the extension within the initial one-month period. There is no fee for exercising your rights, although we may charge a reasonable fee for manifestly unfounded or excessive requests.

If you are dissatisfied with how we handle your personal data or your rights request, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO). The ICO can be contacted at ico.org.uk or by post at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, United Kingdom.

10. Cookies

Our website uses cookies to ensure proper functionality and to gather anonymized analytics data. We categorize our cookies as follows:

• Essential Cookies: These cookies are strictly necessary for the website to function correctly. They enable core features such as page navigation, form submission, and cookie consent management. Essential cookies do not require your consent and cannot be disabled without affecting the usability of the site.
• Analytics Cookies: These cookies collect anonymized information about how visitors use our website, such as which pages are visited most often and whether visitors encounter error messages. We use Google Analytics for this purpose. Analytics cookies are placed only after you provide consent through our cookie banner. The data collected through analytics cookies is retained for a maximum of 13 months.

We do not use advertising cookies, retargeting cookies, or any cookies that track you across other websites. You can manage your cookie preferences at any time through your browser settings. For complete details about the cookies we use, their purpose, and duration, please refer to our Cookies Policy.

11. Children's Privacy

Our website and webinar series are not directed at children under the age of 16. We do not knowingly collect personal data from children under 16 years of age. If we become aware that we have collected personal data from a child under 16 without verified parental consent, we will take immediate steps to delete that information from our records. If you believe that we may have collected data from a child under 16, please contact us at [email protected] so that we can investigate and take appropriate action.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our data practices, legal requirements, or the services we offer. When we make significant changes, we will publish the revised policy on this page and update the "Last Updated" date at the top. For material changes that affect how we process your personal data, we will make reasonable efforts to notify you in advance, such as by displaying a prominent notice on our website or by sending an email to registered participants. We encourage you to review this page periodically to stay informed about how we protect your information.

13. Contact Details

If you have any questions, concerns, or requests regarding this Privacy Policy or how we process your personal data, please contact us using the details below:

We aim to respond to all privacy-related inquiries within 5 business days and to fulfill formal data subject requests within one calendar month as required by the UK GDPR.